More Complex Formulas in Excel

Lets go a bit deeper in what you can do with Excel and see more complex function allowing us to sum columns, row or subtotal, or finding the maximum or minimum  of a set of data, or do complex operations like a sinus or log calculation.

If you look for all the functions listed one by one, then go to our function page.

Lets first use an example. We are a farmer and collect apples and other fruits. We sell them in baskets. We want to calculate our earnings.

apples

You can see that I calculated the result by multiplying and dividing the various reference with each other. This is the Power of Excel Spreasheets.

You can download this example here.

You could also name the various cells in order to make this more readable. Look here how this is done.

Sum up Columns and Rows

Look at the following table which shows every tree in our field with the numbers of apples it produced.

We want to know how many apples it produced totally.

sum

Once you have entered your numbers, go to the bottom and press the Fx button.

The new window opening is the window allowing you to find any function in Excel.

There is a HELP in the first line where you can enter what you want to do. So enter SUM and press GO. It will show you the various function related to the word SUM.

In our case, select the first one. You can of course read the explanation each time it appears when you click on a function.

This new windows open. As you can see, it selected cells B5 to B13 and it shows you on the bottom the result. Here 2732 apples.

function window excel

This seems pretty correct!!

You could enter another set of numbers if you wanted in the NUMBER2 area. For exemple if you had collected apples in the morning and apples in the afternoon. Like here.

Which you would do by pressing the little icon on the right of the NUMBER2 area. This would allow you to select another area.

sum

 

The final result would look like this.

sum

SUM an Array

You can sum not only column or rows but full arrays like following.

sum array

  1. To make the previous table, first enter the various labels (John, ..., apples, ..., Total, ...).
  2. Then in cell E8, type =sum(
  3. Automatically, Excel will recognize that you are willing to do the sum of something and will give you control of the cursor.
  4. Move you cursor to the cell B3 and drag it to the cell E5.
  5. Then release the button and press ENTER (you can also click on the little green tick).
  6. The number 286 will appear !!! which is the total number of fruits....

 

Some Trigonometry

Let's calculate the Sinus of some angles.

Excel calculates its angles in RADIAN. Usually, students start with DEGREES. The conversion factor is Degrees/180*Pi = Radian.

Here the exemple plus some nice curves.

sinus

Let's add the curves (we will see this in a later chapter but Excel allows you to do this nice visual trick with the Data bars.

data bars

 

Finding Minimums and Maximums in Arrays

Excel can also be used to sort out data, to find "things" out of a bunch of numbers.

Finding the maximum and the minimum is sometimes very useful. Here how.

The formula is enterered the same way as previously described. You can select an array just a row or a column.

min max in excel

Same as per previous formulas, the references are entered as following: 

To make an array, type Reference1:Reference2

To average various values, separate them with comma.

Here also you can enter other elements in between the brakets.

You can enter the array only as per '=min(A1:A8)

or you can enter '=max(A1:A8, 15) which would give you the maximum between the biggest number in the table and 15,

or you could enter also '=max(A1:A8,sum(A1:A8)/35))

 

 tip: avoid too big formulas, they tend to be undreadable. Try splitting them in pieves if possible.

 

Subtotal

The subtotal function is very important as it allows you not only to calculate the Sum of rows and columns but also the average, the deviation, etc...Even when you filter data (you will see this in the tables), then the subtotal will give you the result only for the visible items.

table apple count excel

Here what the results of SUBTOTAL give

results of subtotal

The option for SUBTOTAL are as described in the picture

  • 101 AVERAGE: average
  • 102 COUNT: count the total number of numerical cells
  • 103 COUNTA: count the total number of cells
  • 104 MAX: maximum
  • 105 MIN: minimum
  • 106 PRODUCT: product of all the numbers
  • 107 STDEV: standard deviation
  • 108 STDEVP: standard deviation for a population
  • 109 SUM: sum
  •  110 VAR: variance
  •  111 VARP: variance  for a population (more accurate)

These were some basics. Now you will learn by doing.

Now look at the top 10 formulas used in Excel here.